Many people use Gmail nowadays, and that is not surprising. It’s easy to use, free, and Google knows how to make a good product. If you use Gmail you may not be using it to its full potential. It has some remarkable tools included in it that make it easy for you to organize your email. Below is an explanation of some of those tools and links to pages that show you how to utilize them.
Label your messages: Labeling your messages is an easy way to keep your inbox tidy. This feature lets you add brightly colored labels for specific people or certain topics. For instance, you can create an “Urgent” label and apply it to messages that you should take care of immediately. Or, if you get a lot of email from your friends that you want to read later, you can create a blue label titled “friends.” This will allow you to scan your inbox and more effortlessly address the messages you need to.
Free up space with archiving: Is the number of emails in your inbox fast approaching the 5,000 mark? Then it may be time to archive your messages. This effective feature from Google lets you place messages that you do not need right now but don’t wish to delete to the “All Mail” folder. Unlike messages that you place in “Trash,” emails archived in “All Mail” don’t disappear forever after 30 days.
Add a signature: Tired of typing your name, phone number, and email address at the bottom of each of your Gmail messages? Why not create an email signature? Gmail lets you save signatures that you can then simply drop into the base of your messages. This is a wonderful time saver for anyone who writes a large number of email messages during a typical day.
Filter your incoming messages: Gmail also allows you to create filters that can automatically label, archive, delete, or forward specific incoming messages. By selecting the “Filter messages like this” option from Gmail’s “More” drop-down menu, you are able to tell Gmail to automatically apply the “Job Search” label to any messages which include the words resume, apply, career or job. You are able to tell Gmail to instantly send all messages with the words “hotel,” “car rental,” or “reservation” to your Gmail “Vacation” folder.